Concept: Video interview of a photographer and a retoucher
Licensing: Web Collateral use in perpetuity
Photographer: Portrait and fashion specialist
Client: Photographic equipment and software company
Here is the estimate (click to enlarge):
Director/Talent Fee: In addition to a successful career in commercial photography, the photographer was well known in the education community, and was a brand ambassador for a handful of equipment manufacturers. One of the companies he frequently collaborated with was designing a website for a new product and wanted to feature a video of the photographer and his retoucher talking about the product on the landing page. The photographer would direct the video, and would also be the on-camera talent along with his retoucher. The fee needed to take into account the photographer’s directorial input, along with a fee for them to use his likeness, as well as a usage fee. I started at $3,000 for a director fee and added $2,000 to account for both the licensing and the usage of his likeness. I had wanted to add a bit more to the licensing/talent fee, however, based on other similar projects the photographer had worked on, and his relationship with this brand, I felt that $5,000 would likely be the maximum fee palatable for this client.
Retoucher Talent Fee, Travel Days and Travel Expenses: In addition to a talent fee of $1,000 (which the photographer knew would be acceptable to his retoucher, and not far off from what we’d expect to pay as a “real people” talent rate), we included two travel days since the retoucher was based in a different city and would need to travel in for the project. Airfare, lodging, and car rental expenses were based on research, and I included $75/day for meals while traveling.
Studio Rental: The photographer owned his own studio, and we charged a modest rate for its use.
DP/Videographer: While the photographer was certainly capable of shooting this kind of project, he’d be the on-camera talent, and couldn’t do both at the same time. We included this fee to bring on another person to film the testimonial. This person, along with the help of his assistant would also help capture audio.
Grip/Assistant: We included an assistant to lend a hand on set with equipment, audio, and other miscellaneous tasks.
Equipment: The photographer owned all the gear needed for the project, and we charged appropriately for its use.
Meals, Production Supplies, Misc.: I include $50/person for meals, plus $100 for misc. unforeseen expenses that might arise.
Video Editing: We knew that the client wanted two separate videos, each twenty seconds in length. Other than length, the exact parameters were vague at the time of estimating so we erred on the side of caution and included $2,000 to cover 2 days of the photographer’s and retoucher’s time to collaborate on the edit together.
Results: The photographer was awarded the project.
Hindsight: Given how quickly the project was awarded, I do wonder if we could have aimed a bit higher on either the fees or overall bottom line.
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