Guide to Our Web Edit Process

We take a slightly different approach to editing photos. Read through this step-by-step guide to better understand our process and how you can help us provide you with the best, cost- and time-efficient edit possible.
  1. Your photo editor will send you a comprehensive Photo Editing questionnaire to complete. The questionnaire will ask questions about your skills, your business, and your marketing efforts, in addition to what your goals are for the new edit. This helps us reconcile your interests, your skills, and the opportunities in the marketplace to help give direction to the edit. 
  2. Once your photo editor has had a chance to read over your answers, they’ll set up a conversation (usually over the phone) to offer some insight and make sure you both agree on the overall direction for your edit. Then they will send an email summarizing what you discussed and a link to your personal OneHub folder. You'll have 30 days from the time you receive access to the folder to upload your images in order to keep to a 4-6 week timeline. After that, your editor may prioritize other projects and your edit may take longer to complete.
  3. When you’ve agreed on a direction, it’s your turn to send the editor a folder containing 500-800 of your most portfolio-worthy pictures that fit the objective. Here are some tips for choosing and uploading images:
    • Save images as jpegs about 1500-2000 pixels on the long side.
    • Use a file naming convention that is easy for you to find again, in the event you need to reprocess images or find variations.
    • Organize the pictures in sub-folders named for the category you think they belong to (Ex. Lifestyle or USC Soccer). Do not place the same picture in more than one folder.
    • If you have multiple images laid out in the same jpeg, please separate those files.
    • Keep in mind that sometimes showing a series of pictures from a particular project helps build a narrative, and your editor is looking for a collection that is cohesive, not simply the best picture from many different projects.
    • Whenever possible, deliver files that are fully processed and ready for display. Processing for a client can mean making distinct choices that don’t compliment the rest of your portfolio. For an edit, you may need to adjust the processing on some of your photos to present a cohesive look.
    • You can send us more than 800 or fewer than 500 pictures, but keep in mind that more pictures will add to the estimated editing time and fewer can adversely impact the quality of the edit.
    • We understand that as a working photographer you may create new work during the course of the edit, but sending images in multiple batches will increase both the editing and turnaround time, as it often requires redoing some or all of the edit.
  4. After you’ve had the chance to upload all the images, please notify your editor, and they’ll review what you’ve sent and begin sorting images into categories that will eventually become galleries. There are times when photos fall into predictable categories, by specialty or project or client or client type. Other times, we’ll propose groupings that are less predictable. Either way, stay open-minded about the presentation.
  5. Your editor may recommend switching to a new web template or adjusting your navigation to better exhibit your portfolio.
  6. After the initial sorting, your editor will complete a preliminary edit of each category. They will separate and sequence images into galleries, and send a screenshot of each gallery with a brief description of their reasoning. We ask that you take some time to digest the new edits– these are big changes, and it can be a bit of a shock to see your images arranged by someone else.
  7. Send your editor any questions, concerns, or ideas for changes. They’ll revisit the edit and ask you about any discrepancies. They may schedule a call better understand your reasoning or better explain theirs.
  8. With feedback from that conversation, your editor will refine the edit and the sequencing until you’re satisfied with the final result. Two rounds of revisions are included in the estimate, but additional revisions may require extra billable time.
  9. Occasionally, a photographer and photo editor will come to the conclusion that more pictures need to be added (or even shot) in order to complete the edit, and we may decide to temporarily suspend the edit. In those cases, we’ll be happy to provide additional Creative Coaching on how to approach those shoots.
  10. If you are a Wonderful Machine member, we’ll bill you at the end of each calendar month for the hours spent on your edit that month. For non-members, we take a deposit for half the estimated hours upfront, and once that time is used up, we bill for the additional hours at the end of each month.
  11. When your final edit is approved, your editor will export the files with a number sequence preceding the same name (Ex. If the original file name for the first image in a sequence is KGamble_3546, it would be exported as 01_KGamble_3546.) We will re-upload those files to OneHub in new folders and send you a link to access them.
  12. Once a project is complete, we like to write blog posts about the work we’ve done, including a before-and-after screencast. And we’d love to have a testimonial from you to include!

Our estimates are based on these guidelines and these steps are designed to help save us time and you money. If you are unable to complete these steps, we are able to accommodate you at an additional hourly expense. Please let us know if you have any questions about any part of the editing process.

Contact Katie to get the ball rolling.

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